City of Stirling Buildings Asset Managment Plan 2018 - 2028

5.2 Operations and maintenance plan Operations include regular activities to provide services such as public health, safety and amenity, eg, cleaning, street sweeping, grass mowing and street lighting. Routine maintenance is the regular ongoing work that is necessary to keep assets operating, including instances where portions of the asset fail and need immediate repair to make the asset operational again. Operations activities affect service levels including quality and function through the types and timing of activities, and the design of the infrastructure. Examples of these include street sweeping and grass mowing frequency, intensity and spacing of street lights, and cleaning frequency and opening hours of building and other facilities. Maintenance includes all actions necessary for retaining an asset as near as practicable to an appropriate service condition. This includes the regular ongoing day-to-day work necessary to keep assets operating, eg, it would include road patching but not road rehabilitation or renewal. Maintenance may be classified into reactive, planned and specific maintenance work activities.

Reactive maintenance is unplanned repair work carried out in response to service requests and management/ supervisory directions. Planned maintenance is repair work that is identified and managed through a maintenance management system (MMS). MMS activities include inspection, assessing the condition against failure/breakdown experience, priority of works, scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance. Specific maintenance is replacement of higher-value components/ sub-components of assets that is undertaken on a regular cycle, including repainting, replacing air conditioning units, etc. This work falls below the capital/maintenance threshold but may require a specific budget allocation. Actual past maintenance expenditure is shown in Table 5.2.

Maintenance expenditure

Planned and specific

Unplanned

Total

Year

2014/15

$2,178,608

$1,621,207

$3,799,815

2015/16

$2,537,835

$1,852,058

$4,389,893

2016/17

$2,758,068

$1,986,663

$4,744,731

2017/18

$2,594,204

$1,879,704

$4,473,908

Table 5.2 Maintenance expenditure trends

Service consequences have then been highlighted in this asset management plan and service risks considered in the Infrastructure Risk Management Plan. The City has started to program annual defect inspections for its building assets. Reactive inspections occur consequent to customer requests. Assessment and priority of reactive maintenance is undertaken by staff using experience and judgement.

Planned maintenance work is currently 58 per cent of total maintenance expenditure.

Maintenance expenditure levels are considered to be adequate to meet projected service levels, which may be less than or equal to current service levels. Where maintenance expenditure levels are such that they will result in a reduced level of service, the service consequences and service risks have been identified.

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